The purpose of the project brief or project definition report is to define the aim, scope, objectives, and deliverables of the project to be undertaken.

Project templates should be readily accessible to project managers through one of the following channels: o

On the company network residing on a common directory.

On a company intranet site.

In stand-alone CD-ROM format.

When working on a project, it is not necessary to use every project template available. Instead, identify with the key stakeholders which templates are necessary for the type and size of project. Smaller projects require fewer templates than larger projects.

When deciding on project templates, it is necessary that the project manager identify which templates are needed. After compiling a list of templates needed, the list should be reviewed with the project sponsor. The sponsor provides the necessary input, which should formalize the minimum number of templates to use. By following this approach, the project sponsor is involved.

Although each project can be approached differently, I would employ an SDLC methodology because more coordination is needed between all the various parties (i.e., designers, technicians, inspectors, marketing managers), who may reside globally. My choice of templates for this size project is:

Project brief.

Project feasibility report.

Business case.

Statement of work.

Technical specification.

Quality assurance plan.

Communications plan.

Contact list.

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Chapter 8

Questions

What is a process?

List five processes you would likely encounter when following a project methodology.

Discuss the importance of taking organizational processes into consideration. Assume you have to purchase equipment. Would you adhere to the company procurement/ solicitation process or would you create your own procurement process?

How would you address the scenario when a certain process takes too long? How would you deal with this situation?

Who owns organizational processes?

When dealing specifically with a change management process, how would you ensure that proposed change requests are incorporated in your project and how would the change control process assist the project?

Discuss the gate process. Is this purely a quality-driven process or something more?

What is the purpose of an issue management process?

What is the purpose of a risk management process? Answers

A process is a flow of key inputs and outputs performed by various company resources, to reach a certain